remote work tips Archives - Page 2 of 2 - Striven

What It Takes to Delight Customers From a Distance

Well, here we are. By now, you’ve developed your fair share of new habits. Your customers have too. Like it or hate it, it’s been unavoidable. Seeing that we lack the ability to time travel, only one option remains—to march onward. To do that, you and your business need to start by addressing the elephant in the room: COVID fatigue. 

Listening to Others

You’re tired of being cautious and concerned about every minute detail of, well, everything. From anxiety to anger and everything in between, you’ve felt it all. It affects interns and CEOs alike. (Don’t forget blog writers, too.) Everyone handles similar hardship in different ways. Despite the global pain and hardship, there’s something to be said about the spirit of resiliency arising from this moment—when we go through tough times together, it brings us closer. 

Let your customers know you’re there for them, and they will reciprocate. As a unified front, you and your customers can not only survive this new climate, you can help shape it. Prepare to rush once more unto the breach, dear friends, because tough times can be conquered—as long as your business and your customers are in it together.

Your Customers Need To Be Heard

Odds are, your business looks little like it did at this point last year. Change is inevitable—but sometimes it is forced upon us. Businesses that have thrived during the COVID-19 pandemic have shared several commonalities. But these commonalities, in many ways, have nothing to do with their products or services.

During tumultuous times, communication is king—in life and in business. Successful businesses have been able to maintain an honest, productive dialogue with their customers. People respond well to being reassured that their needs are being met, and this is especially true when it comes to personal safety. As the world navigates through uncharted waters, make sure your customer knows you’re there for them. Delivering clear, concise, and empathetic messaging will make all of the difference. 

Your product may be superior, but don’t hang your hat on that alone. If the message you are delivering to your customers lacks an empathic and compassionate tone, your customers may begin to look elsewhere. Start by acknowledging and understanding the issues that your customer is going through. Routinely ask your customers what their concerns are, and monitor your business’s data to assess if there are any recurring issues that need to be addressed. 

Importantly, if you find issues, take action.

The takeaway here: show your customers you care about them. Take the time to connect with them on a personal level. Those extra few minutes personalizing an order or chatting from your business’s Facebook page will go a long way to retaining their business. As their priorities change, yours must change with them.   

“Be Water, My Friend”

Over half a century ago, I don’t imagine that Bruce Lee foresaw himself being mentioned in a 21st century, mid-pandemic business tech blog. Nevertheless, his insights are as relevant as ever.

Water is fluid and ever-changing—it takes the shape of its surroundings. It adapts, moves quickly, and makes sure that every crevice is filled. It goes with the flow. Just like water, your business needs to be constantly evolving to fit the world around it.

Since the onset of COVID-19 in the United States, 75% of consumers have tried a new store, brand, or different way of shopping. While these new spending habits were born out of necessity, many people began to willingly change their long-held beliefs about what products and services they were loyal to.

As a business owner, now is the time to take control of your business’s narrative. As new customer habits emerge, reinforce them—stay on top of the trends that will keep your brand in the forefront of your customer’s psyche. Monitoring, understanding, and acting in service of the shifting habits of consumers in your industry will allow you to stay ahead of the curve.

Invest In Your Future

As you plan for the remainder of the year and beyond, you’ve undoubtedly taken a broader and more detailed look at your business’s future than ever before. This year has ushered in the rethinking of your supply chains, customer transactions, and overall business plan. Your business model has always accounted for market disruptions, but referring to 2020 as a standard “disruption” is a dire understatement.

jar of coins with bonsai tree future investment

The only real constant is change—you should embrace this opportunity for change with open arms. Keeping ahead of the curve is key to the future resiliency of your business. As your business adapts and grows, utilize technology to facilitate that growth. 

“Companies need to leverage a systematic approach to strengthen the resilience of their current business models to ensure their ongoing operation during COVID-19,” says Daniel Sun, VP Analyst, Gartner. “CIOs can play a key role in this process, since digital technologies and capabilities influence every aspect of business models.” 

Digital technologies influence every aspect of your business model, and almost every aspect of people’s lives at the moment. Make sure that your business follows suit. Even if you are operating from a brick-and-mortar establishment right now, advertising, customer service, and—most importantly—transactions can and should be more easily handled via a streamlined, virtual process.

15 Essential Work From Home Rules for Success and Productivity

Thanks to the Coronavirus pandemic, countless companies are being forced to set up their employees to work from home. Finally!

My company is virtual which means I’ve been working from home for more than a decade. I admit that some people are better predisposed to this. I am one of those people. I’m able to get more work done from my home office in the morning than I did in my previous office job. How? By following these very simple rules.

Rule 1:  Get dressed (and showered).

No, you don’t have to put on a suit and tie or a professional outfit. But don’t sit around in your underwear either. Gross. Get up, get showered, get dressed and get to work. Oh, and brush your teeth too, please. There is a very big psychological boost when you start your workday like this.  You’ll feel better about yourself. And you’ll definitely look better on video.

Rule 2:  Have a set routine.

My wife and I had three kids in under a year and the only way we stayed relatively sane was by setting a military routine to our household operations, particularly at night time. Eat. Play. Bath. Bottle. Bed. Rinse and repeat. The same goes for your workday. You’ll find yourself taking work from home very seriously when you institute a serious routine to your day.

Rule 3:  Create a workspace.

Assuming you have available space, use it. Set aside a place for work that’s somewhere separate from the rest of your home. If space is limited, have a workspace that you use, clean up, then use it again the next day. Don’t float around. Make it clear to your housemates that this is the space where you do what you do so that you can pay the bills. Trust me, they’ll respect it.

remote work management software

Rule 4:  Block out your time

When anyone asks me how I’m able to get so much done during the day, time-blocking is always my reply. Pick 1-2 hour blocks, put everything aside, and just focus on doing what you set out to do during that block.  For example, I set a one-hour block to write this little blog and I’m ignoring everything else until I complete it. Wait, do I smell smoke? Just kidding. This method works, regardless of whether you’re at home, a coffee shop or in the office.

Rule 5:  Avoid TV. Embrace music.

I’m a huge fan of TV and if you’re ever interested in a good show recommendation, please reach out. But I NEVER watch TV during the day. It’s just a rule. However, I’m a big Spotify listener. When I need to think – like now – I put on classical music. When I’m doing busy work – like emails – I switch to pop/rock.  I’m a huge Howard Stern fan but I don’t listen to podcasts or talk radio while I work either…it’s too distracting. Stick to music, you’ll get more done.

Rule 6:  Do housework.

No, I’m not kidding. A clean, organized house complements a clean, organized worker. Depending on the nature of a call (and who I’m talking to) I’m frequently doing other stuff while talking. I fold the laundry. Put away dishes. Change the cat litter. Sweep. Make the bed. It’s amazing how a good pair of earbuds coupled with a smartphone can enable you to conduct business and keep your personal life in order all at the same time.

Rule 7:  Know the rhythms of your neighborhood.

Every day at 11 AM the mailman would come to our door. Which means the dog barks. And at 3:45 PM a school bus drops off kids. Which means the dog barks. My neighbors have landscapers that come every Wednesday at 2 PM.  Trash collectors bang the cans mid-morning on Tuesdays. Get it? Oh, you will get it if you’re on an important conference call and this stuff happens in the background. Work from home long enough and you’ll figure out the neighborhood rhythms…and adjust your own schedule accordingly.

Rule 8:  Know the rhythms of your dog. 

See above. And add to that the times that your dog expects a walk. Or to be fed. Or to play. These animals are smart and know how to take advantage of us. Don’t give in to their pleas…. too often.

Laptop Work Typing

Rule 9:  Demand technology. 

You wouldn’t send Mike Trout up to the plate with a Wiffle ball bat, would you? Or a soldier into battle with a water pistol, right? Your employer needs to have the same attitude when it comes to technology. No employee can expect to match their in-office productivity with inadequate technology. You need everything hosted in the cloud and secure. You need collaboration tools. You need integrated cloud-based accounting, inventory, order management, and customer relationship management software. You’ll need an infrastructure that you do whatever you’re doing from home as if you’re in the office.

Rule 10: Pick your best times to work.

Take advantage of not being in an office and adjust your schedule to when you’re most productive. I like to get up super-early – like 5 AM – and do my stuff then because I think more clearly in the morning. My wife does her best work in the evening. Different people have different preferences. When you’re in the office, you don’t have this opportunity. But if you’re at home, you do. There’s nothing wrong with taking time off in the middle of the day as long as you’re getting your stuff done. You’ll still get the hours in.

mobile remote work management software

Rule 11: …but be available when you need to

Having said the above, there is one caveat: you have to be available when asked. Business is still conducted during business hours and your team shouldn’t have to wonder where you are in the middle of the day. When someone calls, you pick up the phone. When there’s a conference, you’re attending. If there’s training, you’re present. You have a smartphone, or a tablet so there’s no excuse for not being in touch. Don’t let your employer complain about your unavailability just because you’re working from home. It’s a problem you don’t need to have.

Rule 12: Nap and workout.

OK, I’ll admit this publicly: sometimes I nap during the day. Nothing major, but a 20-minute lay down on a sofa or my head down on my desk. That’s a perk for working from home. Other people like to take a bike ride, go to the gym or have a run in the middle of the day. Those are other perks. There’s nothing wrong with this as long as you’re getting your work done and you’re available when needed. Actually, it will give you more energy and make you more productive when you’re back at your desk.  Again, you’ll get the hours in but on the timetable that you determine works best for you.  

Rule 13: Ignore news, Twitter, and Facebook.

And especially YouTube! You know what I’m talking about. It doesn’t take much – a Buzzfeed list about Harry Potter (I’d be sorted to Hufflepuff), a funny Carpool Karaoke, a short SNL skit – and all of the sudden you’re in the vortex. And when you look up, an hour has been eaten up.  Don’t. Stay away. Avoid. Stay focused on your work and avoid those sites until you’re eating dinner with the family.

Rule 14: Take a walk.

Don’t spend your whole day in the house. There’s a whole world out there. Get in the car, or better yet take a walk, and breathe in the fresh air. Just getting out there every day will change your pattern and get you out of a funk.  

Rule 15: Finally, take this all very seriously.

This is your job. You’re being given the chance to work from home. Don’t blow it, because if you take it seriously and get your work done, it can be an awesome, awesome thing.