Productivity Tools
Hub
Support Guide
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Overview
Striven has an incredible tool to help manage Company documents, forms, links, and more. Using your Striven Hub, you can store content and links related to the various departments or Divisions of your Company, such as HR Management for example, to provide easy access to your Employees to important information like the Employee Handbook, SOPs, etc. You can configure access to your Hub contents based on permissions and User Roles. This guide will explore how these features can be utilized in Striven.
Read this guide if you are trying to:
✔ Make Company documents, links, and folders accessible to Employees.
✔ Set preferences for access to particular documents, posts, or links within the Hub.
✔ Make your Hub contents visible on the Portal.
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Hub Content Management
How to Store Documents in Striven using Hub
The Company Hub is a digital filing cabinet of sorts and can store all your documentation, such as documents, links, posts, and folders. With Hub, you can have documents and folders in Content Groups, which will help differentiate and organize folder content. Uploading content is easy with two Plus icons; one for folders and another for content. Once setup is complete, content can be added on an ongoing basis. Employees can easily find documents and links that are uploaded in Hub and can use the Search Content feature to find content in each section or the Striven Search, which also finds Hub content. Below is a screenshot of the Company Hub and a list describing what can be accomplished here. To view the Company Hub, use the following steps below:
Company → Hub
- Sections: Allows you to organize your documentation with separate tabs. This can be useful for Divisions, Teams, etc.
- Content Groups: Help organize folders and content to suit your Company’s needs. You can add Content Groups with the big Plus icon.
- Add Buttons: There are two buttons, which are described further below:
- The Folder icon allows you to add folders into the Company Hub.
- The Plus icon allows you to add documents, links, or posts into the Company Hub. Folders and content can be restricted to certain users as well. View the section below to learn more information about this.
- Linked Content: A URL which leads you to a website on the internet.
- Folders: Stores individual content and are added to content groups.
- Documents: Offers a variety of accepted file extensions and can be stored in folders or in content groups.
- Allowed File Extensions: .doc, .docx, .xls, .xlsx, .ppt, .pptx, .pdf, .tif, .jpeg, .jpg, .gif, .bmp, .txt, .csv, .png, .msg, .wav, .mp3, .mp4, .zip, .rtf, .eps, .ai, .psd, .avi, .mov, .wmv, .cfg, .wss, .vsd, .vsdx, .tsd, .lic, .exp, .kit, .dwg, .dxf, .svg, .heic, .indd
- Max File Size: 100 MB
- Group Options: There are three buttons, which are described further below:
- The Edit icon allows you to edit the Content Group’s name
- The Share icon allows you to share the Content Group with other users.
- The Double-Arrow icon allows you to expand the Content Group.
- Section Options: Additional functions are available within Hub as well and are detailed below:
- Add Section: Allows you to add sections to the Hub.
- Manage Sections: Allows you to manage sections in Hub.
- Manage Content Groups: Allows you to manage Content Groups in Hub.
Example of Configured Hub
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Manage Hub Access
While adding documentation, the Restrict Access to the following people section can be utilized to set security. The Manage Access option can be accessed from the down arrow icon next to an individual folder or document within a Customer’s Hub. If no one has been selected within this section, then the Hub content is available to all Employees who have access to Hub. An Employee, Team, or Division can be input instead to restrict the access only to those entered here.
- Note: If a user has the “Hub Contents – View All” permission, any security set here will be overridden.
- Division: Affects every Division member’s access and grant them either View Only or Full Access, as selected.
- Employees: Affects the Employee’s access and grant them either View Only or Full Access, as selected.
- Teams: Affects every Team member’s access and grant them either View Only or Full Access, as selected.
Example of Manage Access in Hub
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Visibility on Portal
While adding documentation, marking it Visible On Portal will allow the documentation to be accessed by your Customer/Vendor within the Customer/Vendor Portal. This allows for easy collaboration between you and your Contacts while completing work for them. Portal visibility settings can be configured by editing the option for the selected document after it has been added to the Hub.
Example of the Add Content Popup in Hub
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Recap
With this Striven Hub Guide, we have discussed how to add, create, and manage content in the Company Hub to suit your Company’s needs. We have also covered how to configure access to more secure content, as well as how to make your Hub content visible in the Portal.
FAQs
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Can I link my Google Documents in Hub?
Yes! Provided the Google Document sharing settings are configured for access to anyone with the link, you can create a Link in your Hub and include the share link from the Google Document there. This way, when users click this link they will always be viewing the most current version of the document available.