Why Quoting Software Is Essential For Growing Businesses - Striven

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Why Quoting Software Is Essential For Growing Businesses

Ken Doran
May 16, 2022
5 min read

To stay competitive, companies today have to adjust to today’s consumer expectations and embrace digital business management tools and all the accompanying advantages they provide. One of the best ways to accomplish this is by using effective business management software to provide quotes and proposals digitally via email or text. Some tech-savvy companies provide memorable customer proposals via interactive video proposal reviews.

In the 2020s digital decade, positive evolution in business operations technology has increased the necessity of updating business processes—or risk going the way of the dodo.

dead as a dodo

So, what exactly is “quoting software?” Quoting software works from a regularly updated, detailed transcript of the services that your business provides and clearly outlines your prices for various services and product configurations. The best quotation software systems guarantee that customers are receiving exactly what they are looking for, allowing businesses to build a reputation of trust and transparency with their customers. Over time, this leads to converting more sales leads and referrals, generating more business, and maximizing profits. Automating the proposal process is an essential part of helping a business grow. 

Online Quoting Software: The Ins and Outs

Using online quoting software helps businesses be prepared for the demanding challenges that—if handled properly—allow them to maximize the profit of their services and enable them to grow faster.

Some of these challenges include not only accurately pricing your products and services at the outset of any engagement, but also managing dynamic price changes in the products and services themselves as market conditions change over time.

quoting software

Tweaking these cost changes manually every time your salespeople prepare a quote or customer proposal is tedious and time-consuming at the expense of your business’s overall efficiency. Moreover, a manual process leads to errors, further reducing information accuracy and wasting sales time that should be spent developing new opportunities. 

To reduce the risks of errors and increase operational productivity, the process by which your business provides quotations and proposals to your customers and prospects benefits from optimization. Quotation software centralizes the quotation process and automates it, safeguarding the data from potential human error to a much higher degree than by utilizing disconnected, manual processes.

Businessman showing virtual screen of gear cog icon present operation management involving business process, workflow, problem solving, high performance, monitoring and evaluation, quality control.

Process automation simplifies everything—it saves time for sales staff who no longer have to manually research, copy, paste, then confirm price changes (with a manager?) before finally presenting the quote to the customer.

With employees having more time for other tasks, companies should be able to increase productivity by identifying additional manual business processes to automate—new projects or initiatives that, perhaps, had previously lacked sufficient manpower and focus to get underway.

Maximizing Profits For Small Businesses Using Quoting Software

Quoting software helps small businesses deepen customer relationships by responding quickly to their individual needs and demonstrating attention to detail. One of the main issues that arise for small businesses is when customers ask for minor changes, but the information they requested has already become outdated.

Information automatically generated by quoting software enables businesses to tailor the output of information always to match specific customer preferences. Manually, it is difficult to manage personalized configurations and custom quotes for each order. Quoting software manages and adjusts the price of an order, product, or service by using automated customizing tools.

As a result, quoting software for small businesses helps cultivate repeat and loyal customers and allows for-profit businesses to meet their end goal: maximizing profits

Business people holding financial growth concept illustration

In addition to developing relationships with customers, clients, and vendors, quoting software maximizes the efficiency and effectiveness of overall job performance.

Speed is an important factor to consider, especially for B2C service businesses that provide services to homeowners. Getting quotes to clients faster than competitors increases the likelihood of impressing prospective customers and closing business quickly. Since it can be difficult to manage lots of configurations, especially those centered around complex purchases, quoting software becomes indispensable, giving businesses complete control over the process.

strategic competitive advantage

Quotation software gives your business a strategic competitive advantage. The speed at which you’ll be able to get proposals into the hands of both new leads and existing customers translates into dollars.

Also, given that a price quote is one of the first things your customer sees, it’s important that proposals are presented to the customer in the most professionally appealing way possible. Quoting software comes preloaded with branded templates that improve the readability and design of quotes, making them more intuitive, and easier to say “Yes” to.

Choosing the Right Quotation Software

Quoting software, especially as part of an all-in-one business management ERP solution, is essential for any business that seeks long-term growth by streamlining its workflows, data management, and CRM capabilities. Since there are a multitude of different software solutions on the market, the question becomes which would best fit your business.

Ken Doran